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The GDPR applies to both personal data held electronically and in manual filing systems. This could include chronologically ordered sets of manual records containing personal data and email. Personal data that has been pseudonymised eg key-coded falls within the scope of the GDPR. SENSITIVE PERSONAL DATA The GDPR applies to both automated personal data and to manual filing systems where personal data are accessible on a specific criteria. The GDPR refers to sensitive personal data as “special categories of personal data” (Article 9 of EU GDPR regulation). GDPR: Gives data subjects the right to file suit and claim damages for “material or immaterial damage” suffered as a result of a processor’s contractual non-compliance CCPA: Makes service providers liable for civil penalties if they use the personal information received from businesses in violation of the CCPA, and allows civil penalties for failing to comply within 30 days of a complaint.

For more information regarding an appropriate filing system for GDPR compliance, see ICO guidelines. 2018-11-29 The UK GDPR covers the processing of personal data in two ways: personal data processed wholly or partly by automated means (that is, information in electronic form); and personal data processed in a non-automated manner which forms part of, or is intended to form part of, a ‘filing system’ (that is, manual information in a filing system). The GDPR applies to the processing of personal data by both automated and manual means provided that the personal data are contained, or are intended to be contained, in a filing system. For further information, see Practice note, Overview of EU General Data Protection Regulation: Nature and scope of the EU data protection regime: Material scope . 2018-05-22 manual filing systems.

This could include chronologically ordered sets of manual records containing personal data and email. Personal data that has been pseudonymised eg key-coded falls within the scope of the GDPR.

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Under GDPR, a filing system is “any structured set of personal data which are accessible according to specific criteria, whether centralised, decentralised or dispersed on a functional or The UK GDPR does not cover information which is not, or is not intended to be, part of a ‘filing system’. However, under the Data Protection Act 2018 (DPA 2018) unstructured manual information processed only by public authorities constitutes personal data. This includes paper records that are not held as part of a filing system. and to manual filing systems where personal data are accessible according to specific criteria, this could include chronologically ordered sets of manual records containing personal data (EU GDPR Portal 2018; ICO 2018).

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This is wider than the DPA’s definition and could include chronologically ordered sets of manual records containing personal data. The GDPR tells us that only manual records that form part of a filing system or are intended to form part of a filing system will be personal data. The UK GDPR does not cover non-automated information which is not, or you do not intend to be, part of a ‘filing system’. However, under the DPA 2018, unstructured manual information that public authorities process constitutes personal data. This includes paper records that public authorities do not hold as part of a filing system.
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GDPR not only affects the digital domain but also paper filing systems which store information and signatures that come through the mail and other sources. +447776102407 helpdesk@it-ebs.co.uk Since GDPR applies to the processing of personal data in both automated and manual means the usage of a relevant filing system is an integral part of being GDPR compliant. The filing system is an essential part of having control over your personal data. For more information regarding an appropriate filing system for GDPR compliance, see ICO guidelines.
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The GDPR applies to both automated personal data and to manual filing systems where personal data are accessible according to specific criteria. This could include chronologically ordered sets of manual records containing personal data.

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